{ "platformId": "chatgpt-work", "taskSlug": "task-18574", "directAnswer": "Use ChatGPT Work to prepare the evidence-heavy middle of office administration: a supply requisition, a records-database change log, or a basic bookkeeping workpaper from authorized sources. Keep the three systems separate. A requisition is not a purchase, an index entry is not the record itself, and a balanced worksheet is not a posted ledger entry. ChatGPT may classify, compare, calculate, and draft, but it must not order goods, move or destroy records, post transactions, approve payment, or contact a vendor. The attached figures are projected role-task priors, not measured adoption by executive administrative assistants, so they support a controlled trial rather than a claim about current practice.", "topUseCases": [ { "interventionId": "task-18574:task-18574-scaffold:assist", "taskId": "task-18574", "task": "Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.", "workflowId": "task-18574-scaffold", "authorityMode": "assist", "centralityScreen": { "value": 0.12800462399999998, "importance": { "value": 0.72, "sourceField": "role-tasks-kv:role-43-6011-00.tasks[slug=task-18574].importance" }, "occupationalRelevance": { "value": 0.9636, "sourceField": "role-tasks-kv:role-43-6011-00.tasks[slug=task-18574].relevance / 100" }, "frequency": { "kind": "modal-response-share", "modalResponseSharePct": 18.45, "collectionDate": "2026-06-03", "sourceField": "role-tasks-kv:role-43-6011-00.tasks[slug=task-18574].frequency" } }, "agentFit": { "value": 0.9025, "sourceField": "rule:digital-feasibility-and-capability-fit-single-count.v2" }, "distribution": { "value": 0.9, "sourceField": "roles-kv:role-43-6011-00.aiPlaybook.release" }, "evidenceConfidence": "weak", "withinGateScore": 0.10397175584399998, "gate": { "status": "limited", "reason": "Authority remains below an approval-required intervention." }, "capabilityIds": [ "connected-apps-files", "deliverable-generation" ], "expectedArtifact": "Office control packet with supply requisition, records change log or bookkeeping workpaper, population proof, exception register, and human-action receipt", "humanReviewPoint": "Verify sources and classifications, resolve exceptions, approve budget or records or accounting treatment, and personally order, move, retain, dispose, post, pay, or communicate.", "riskLevel": "medium" } ], "workflows": [ { "id": "task-18574-scaffold", "goal": "Prepare reviewable supply, records, and basic-bookkeeping artifacts while preserving the separate authority boundary and book of record for each office system.", "inputs": [ "Authorized request, invoice, receipt, statement, record, inventory source, or vendor quote with native ID and date", "Current catalog and approval limits, records taxonomy and retention schedule, or chart of accounts and accounting policy", "Read-only inventory, records index, and bookkeeping extracts with counts and control totals", "Named request owner, records owner, budget owner, and accounting reviewer" ], "connectedSystems": [ "Approved read-only office, records, and accounting sources", "Current policy, taxonomy, catalog, and template library", "Draft surface with no purchasing, disposition, posting, payment, or send permission" ], "steps": [ "Classify each item as supply, records, or bookkeeping work and name its authoritative system, approver, and prohibited action; do not blend fields across systems.", "Prove the complete source population using native IDs, dates, counts, and control totals; list missing and duplicate items before transformation.", "For supplies, check quantity, specification, price source, budget code, delivery need, and approver; draft a requisition without ordering.", "For records, map owner, series, security class, retention trigger, location, and version; draft a change log without moving, overwriting, or disposing.", "For bookkeeping, reproduce amounts, signs, dates, counterparties, and arithmetic; reconcile totals and mark treatment NEEDS-DECISION without posting or paying.", "Return separate artifacts and action receipts; stop on missing population proof, ambiguous classification, conflicting authority, or unsupported value." ], "expectedArtifact": "Review-ready office control packet with population manifest, lane-specific workpaper, exception register, and system-specific action receipt", "starterPrompt": "Prepare an office control packet from these authorized sources and read-only extracts. Classify each item as supply, records, or bookkeeping and keep its authoritative system separate. Prove the population with native IDs and control totals. Draft a requisition with catalog and budget evidence, a records change log with retention and security fields, or a bookkeeping workpaper with reproduced values and NEEDS-DECISION treatment gaps. Do not order, move, overwrite, destroy, post, pay, or contact; return the artifact and exact human action.", "humanReviewPoint": "The appropriate budget, records, or accounting owner verifies the population and classification, resolves exceptions, approves treatment, and performs the system action.", "commonFailure": "Letting one generic office workflow erase system boundaries—for example treating a quote as purchase authority, an index edit as permission to move a record, or a balanced worksheet as authority to post." } ], "setupRecommendations": [ { "item": "Connect only read-only inventory, records-index, and bookkeeping sources plus approved policies and templates; keep purchasing, disposal, posting, payment, and messaging outside.", "rationale": "One assistant may serve several functions, but each has a different book of record, population control, approver, and irreversible action.", "capabilityIds": [ "connected-apps-files", "approval-enterprise-controls" ] } ], "prompts": [ { "id": "task-18574-starter", "title": "Prepare the lane-specific office control packet", "prompt": "Classify these authorized items as supply, records, or bookkeeping work. Prove the population with native IDs and control totals. For supplies, draft a sourced requisition; for records, draft a classified change log; for bookkeeping, reproduce values and calculations and mark treatment questions NEEDS-DECISION. Keep the systems separate. Do not order, move, destroy, post, pay, or contact anyone.", "expectedArtifact": "Population manifest, lane-specific review workpaper, exception register, and action receipt", "humanReviewPoint": "The budget, records, or accounting owner verifies the sources and classification, approves treatment, and performs the system action." } ], "humanOwnedResponsibilities": [ "System-boundary law: purchasing, records management, and bookkeeping remain separate workflows with separate authorities", "Population law: no batch is complete until native IDs, counts, and control totals reconcile to the authorized source set", "Draft-not-action law: requisitions are not orders, change logs are not record movements or dispositions, and workpapers are not postings or payments", "Classification judgment: substitutions, record series and retention, account coding, cutoff, capitalization, and allocation remain human-owned", "Segregation of duties: request, approval, custody, posting, payment, and reconciliation stay distinct where policy requires" ], "risks": [ { "id": "task-18574-scaffold-risk", "level": "medium", "description": "A generic office packet can look complete while omitting source items or crossing authority between purchasing, records, and bookkeeping.", "mitigation": "Require lane classification, population manifests and control totals, system-specific exceptions, and separate human-action receipts before any order, record change, posting, or payment." } ], "sources": [ { "id": "occupation-executive-secretaries-and-executive-administrative-assistants", "title": "Executive Secretaries and Executive Administrative Assistants occupational render model", "url": "https://singulariki.com/roles/executive-secretaries-and-executive-administrative-assistants", "publisher": "gold.onet_role_starter_surface", "lastReviewedAt": "2026-06-03" }, { "id": "openai-chatgpt-work", "title": "ChatGPT Work and Codex", "url": "https://help.openai.com/en/articles/20001275-chatgpt-work-and-codex", "publisher": "OpenAI", "lastReviewedAt": "2026-07-11" }, { "id": "openai-work-deliverables", "title": "Creating and editing documents, spreadsheets, and presentations with ChatGPT Work", "url": "https://help.openai.com/en/articles/20001278-creating-and-editing-documents-spreadsheets-and-presentations-with-chatgpt-work", "publisher": "OpenAI", "lastReviewedAt": "2026-07-11" }, { "id": "openai-work-cloud-browser", "title": "Using cloud browser in ChatGPT", "url": "https://help.openai.com/en/articles/20001280-using-cloud-browser-in-chatgpt", "publisher": "OpenAI", "lastReviewedAt": "2026-07-11" }, { "id": "openai-work-desktop-browser", "title": "Using the built-in browser in the ChatGPT desktop app", "url": "https://help.openai.com/en/articles/20001277-using-the-built-in-browser-in-the-chatgpt-desktop-app", "publisher": "OpenAI", "lastReviewedAt": "2026-07-11" }, { "id": "openai-chatgpt-skills", "title": "Skills in ChatGPT", "url": "https://help.openai.com/en/articles/20001066", "publisher": "OpenAI", "lastReviewedAt": "2026-07-11" }, { "id": "openai-chatgpt-scheduled-tasks", "title": "Scheduled Tasks in ChatGPT", "url": "https://help.openai.com/en/articles/10291617-tasks-in-chatgpt", "publisher": "OpenAI", "lastReviewedAt": "2026-07-11" }, { "id": "openai-workspace-agents", "title": "ChatGPT Workspace Agents for Enterprise and Business", "url": "https://help.openai.com/en/articles/20001143", "publisher": "OpenAI", "lastReviewedAt": "2026-07-11" } ], "freshness": { "platformVersion": "2026-07-09-launch", "platformReviewedAt": "2026-07-11", "occupationalDataVersion": "O*NET 30.3", "occupationalDataGeneratedAt": "2026-06-03T05:05:52.989984+00:00" }, "quality": { "uniqueOccupationalOrTaskEvidence": false, "validPlatformSpecificWorkflow": true, "clearOutputArtifact": true, "realCapabilityMatch": true, "meaningfulHumanReviewSection": true, "sourcesAndFreshness": false, "distinctInternalRelationships": true, "noUnresolvedFactualOrProductVersionFailure": false, "indexable": false } }