# How to use ChatGPT Work to perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work

Platform: chatgpt-work (2026-07-09-launch)
Guide coordinate: task/task-18574
Platform reviewed: 2026-07-11

## Direct answer

Use ChatGPT Work to prepare the evidence-heavy middle of office administration: a supply requisition, a records-database change log, or a basic bookkeeping workpaper from authorized sources. Keep the three systems separate. A requisition is not a purchase, an index entry is not the record itself, and a balanced worksheet is not a posted ledger entry. ChatGPT may classify, compare, calculate, and draft, but it must not order goods, move or destroy records, post transactions, approve payment, or contact a vendor. The attached figures are projected role-task priors, not measured adoption by executive administrative assistants, so they support a controlled trial rather than a claim about current practice.

## Best uses

- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
  - Artifact: Office control packet with supply requisition, records change log or bookkeeping workpaper, population proof, exception register, and human-action receipt
  - Review: Verify sources and classifications, resolve exceptions, approve budget or records or accounting treatment, and personally order, move, retain, dispose, post, pay, or communicate.

## Workflows

### Prepare reviewable supply, records, and basic-bookkeeping artifacts while preserving the separate authority boundary and book of record for each office system.

Steps: Classify each item as supply, records, or bookkeeping work and name its authoritative system, approver, and prohibited action; do not blend fields across systems. → Prove the complete source population using native IDs, dates, counts, and control totals; list missing and duplicate items before transformation. → For supplies, check quantity, specification, price source, budget code, delivery need, and approver; draft a requisition without ordering. → For records, map owner, series, security class, retention trigger, location, and version; draft a change log without moving, overwriting, or disposing. → For bookkeeping, reproduce amounts, signs, dates, counterparties, and arithmetic; reconcile totals and mark treatment NEEDS-DECISION without posting or paying. → Return separate artifacts and action receipts; stop on missing population proof, ambiguous classification, conflicting authority, or unsupported value.

Artifact: Review-ready office control packet with population manifest, lane-specific workpaper, exception register, and system-specific action receipt

Human review: The appropriate budget, records, or accounting owner verifies the population and classification, resolves exceptions, approves treatment, and performs the system action.

## Human-owned responsibilities

- System-boundary law: purchasing, records management, and bookkeeping remain separate workflows with separate authorities
- Population law: no batch is complete until native IDs, counts, and control totals reconcile to the authorized source set
- Draft-not-action law: requisitions are not orders, change logs are not record movements or dispositions, and workpapers are not postings or payments
- Classification judgment: substitutions, record series and retention, account coding, cutoff, capitalization, and allocation remain human-owned
- Segregation of duties: request, approval, custody, posting, payment, and reconciliation stay distinct where policy requires

## Sources

- [Executive Secretaries and Executive Administrative Assistants occupational render model](https://singulariki.com/roles/executive-secretaries-and-executive-administrative-assistants) — reviewed 2026-06-03
- [ChatGPT Work and Codex](https://help.openai.com/en/articles/20001275-chatgpt-work-and-codex) — reviewed 2026-07-11
- [Creating and editing documents, spreadsheets, and presentations with ChatGPT Work](https://help.openai.com/en/articles/20001278-creating-and-editing-documents-spreadsheets-and-presentations-with-chatgpt-work) — reviewed 2026-07-11
- [Using cloud browser in ChatGPT](https://help.openai.com/en/articles/20001280-using-cloud-browser-in-chatgpt) — reviewed 2026-07-11
- [Using the built-in browser in the ChatGPT desktop app](https://help.openai.com/en/articles/20001277-using-the-built-in-browser-in-the-chatgpt-desktop-app) — reviewed 2026-07-11
- [Skills in ChatGPT](https://help.openai.com/en/articles/20001066) — reviewed 2026-07-11
- [Scheduled Tasks in ChatGPT](https://help.openai.com/en/articles/10291617-tasks-in-chatgpt) — reviewed 2026-07-11
- [ChatGPT Workspace Agents for Enterprise and Business](https://help.openai.com/en/articles/20001143) — reviewed 2026-07-11

Methodology: /methodology