# Executive Secretaries and Executive Administrative Assistants

> Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

- **SOC code:** 43-6011.00
- **Canonical URL:** https://singulariki.com/roles/role-43-6011-00
- **Also known as:** Administrative Assistant, Administrative Secretary, Executive Assistant, Executive Secretary, Administrative Aide, Administrative Associate, Administrative Coordinator, Administrative Specialist
- **Frame:** "AI exposure" means task overlap (how codifiable the work is), not jobs lost or a forecast. Every figure below is traced to a named public dataset.

## What this work is

**Core tasks** (O*NET):
- Manage and maintain executives' schedules.
- Process payroll information.
- Make travel arrangements for executives.
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
- Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Prepare responses to correspondence containing routine inquiries.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Greet visitors and determine whether they should be given access to specific individuals.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.

**Emerging tasks** (O*NET):
- Keep track of employees' time.

## Skills, tools, capabilities

**Knowledge, skills & abilities** (O*NET, highest importance first):
- Administrative _(knowledge)_
- English Language _(knowledge)_
- Reading Comprehension _(essential_skill)_
- Active Listening _(essential_skill)_
- Oral Comprehension _(ability)_
- Written Comprehension _(ability)_
- Oral Expression _(ability)_
- Written Expression _(ability)_
- Speech Recognition _(ability)_
- Speaking _(essential_skill)_
- Near Vision _(ability)_
- Speech Clarity _(ability)_

**Skills in demand:**
- English Language _(Common Skill)_
- Speech Recognition _(Specialized Skill)_
- Reading Comprehension _(Common Skill)_
- Active Listening _(Common Skill)_
- Writing _(Common Skill)_
- Microsoft Word _(Common Skill)_
- Microsoft SharePoint _(Specialized Skill)_
- Microsoft PowerPoint _(Common Skill)_
- Microsoft Outlook _(Common Skill)_
- Microsoft Excel _(Common Skill)_
- Information Ordering _(Specialized Skill)_
- Time Management _(Common Skill)_

**Tools & technology:**
- Google Workspace software _(hot technology, in demand)_
- Microsoft Excel _(hot technology, in demand)_
- Microsoft Office software _(hot technology, in demand)_
- Microsoft Outlook _(hot technology, in demand)_
- Microsoft PowerPoint _(hot technology, in demand)_
- Microsoft SharePoint _(hot technology, in demand)_
- Microsoft Word _(hot technology, in demand)_
- SAP Concur _(hot technology, in demand)_
- Zoom _(hot technology, in demand)_
- Adobe Acrobat _(hot technology)_
- Adobe Illustrator _(hot technology)_
- Adobe InDesign _(hot technology)_

## AI exposure & outlook

- **AI task-overlap index:** 85th percentile (High) across all occupations — composite of current-era exposure studies (ai-exposure-index-v1).
- **Overall AI exposure (Felten et al.):** 78th percentile (High) — source: felten_aioe.
- **LLM task exposure, γ (OpenAI / Eloundou):** 81st percentile (High) — source: eloundou_gamma.
- **AI assistant applicability (Microsoft):** 83rd percentile (High) — source: microsoft_applicability.
- **Frey–Osborne (2013, historical computerization estimate):** 72nd percentile — kept separate from current-era studies.
- **Remote-capable (Dingel–Neiman):** yes — task structure, not who actually works remote.
- **Projected employment (BLS 2024–34):** -1.6% growth (Declining); 50k annual openings; 502.8k → 494.9k jobs.
- **Pay & employment (BLS OEWS, May 2024):** median $74,260; 472,770 employed.

## How people actually use AI here

Anthropic Economic Index — measured AI conversations mapped to this occupation's tasks:

- **Automation vs augmentation:** 43% automation, 53% augmentation (usage-weighted).
- **Autonomy median:** 3.0 (higher = AI acts more independently).
- **Dominant collaboration mode:** task iteration.

**Tasks most handed to AI here:**
- Prepare responses to correspondence containing routine inquiries. _(12.0% of measured AI use; directive)_
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. _(6.1% of measured AI use; task iteration)_
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors. _(5.4% of measured AI use; task iteration)_
- Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures. _(3.0% of measured AI use; task iteration)_
- Make travel arrangements for executives. _(0.4% of measured AI use; directive)_
- Provide clerical support to other departments. _(0.4% of measured AI use; directive)_

**Example prompts (honest phrasings of the tasks above — starting points, not endorsed instructions):**
- Help me prepare responses to correspondence containing routine inquiries.
- Help me prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
- Help me conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
- Help me review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
- Help me make travel arrangements for executives.

## Sources

- **O*NET** (30.3) — U.S. Department of Labor / National Center for O*NET Development. https://www.onetcenter.org/database.html
- **BLS Occupational Employment and Wage Statistics (OEWS)** (May 2024) — U.S. Bureau of Labor Statistics. https://www.bls.gov/oes/
- **BLS Employment Projections** (2024–2034) — U.S. Bureau of Labor Statistics. https://www.bls.gov/emp/
- **Anthropic Economic Index** (v4 (2026-01-15) + v2 (2025-03-27)) — Anthropic. https://www.anthropic.com/economic-index
- **Microsoft “Working with AI”** (working-with-ai) — Microsoft Research. https://www.microsoft.com/en-us/research/
- **“GPTs are GPTs” (Eloundou et al.)** (arXiv 2303.10130) — OpenAI / academic. https://arxiv.org/abs/2303.10130
- **AI Occupational Exposure (AIOE)** (Felten, Raj & Seamans) — academic. https://github.com/AIOE-Data/AIOE
- **Frey & Osborne (2013)** (frey-osborne-automation) — academic. https://www.oxfordmartin.ox.ac.uk/publications/the-future-of-employment/
- **Dingel & Neiman (2020)** (dingel-neiman-workathome) — academic. https://github.com/jdingel/DingelNeiman-workathome

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_Generated from Singulariki's joined dataset; data snapshot 2026-06-02T21:00:32.945303+00:00. https://singulariki.com/roles/role-43-6011-00_