Maintain records, documents, or other files.

Maintain records, documents, or other files. is a detailed work activity in O*NET — a concrete unit of work shared across 16 occupations and seen in 17 occupation-specific tasks. It rolls up into the broader work activity Maintain operational records. in Documenting/Recording Information .

Detailed work activities are the most granular shared layer in O*NET's work-activity hierarchy (Generalized → Intermediate → Detailed → occupation-specific task). The figures below describe how this activity shows up across the economy and what independent studies measure about AI and this kind of work — not a prediction that the work will be automated.

AI exposure

Of the 17 tasks under this activity that the OpenAI / Eloundou “GPTs are GPTs” study rated, 15 (88%) are flagged as directly exposed to language models (E1) or exposed via model-powered tools (E2).

The Anthropic Economic Index observes real AI use on 4 of these tasks, with a mean mapped-usage share of 0.003% per task.

Exposure estimates overlap with model capabilities — whether a model could speed the task up — not whether the work will be done by software. Observed AI use is augmentation and assistance today, not jobs replaced.

Member tasks

Occupation-specific tasks O*NET maps to this detailed work activity, most important first.

• Maintain student records, including special education reports, confidential records, records of services provided, and behavioral data. · School Psychologists · importance 4.5 · exposure with tools
• Perform general office duties, such as scheduling appointments, keeping books, and ordering supplies. · Photographers · importance 4.5 · direct LLM exposure
• Perform office and retail service duties, such as keeping financial records, serving customers, answering telephones, selling giftware items, and receiving payment. · Floral Designers · importance 4.2 · exposure with tools
• Maintain records and files of work and revisions. · Technical Writers · importance 4.2 · direct LLM exposure
• Track attendance, participation, or performance data related to wellness events. · Fitness and Wellness Coordinators · importance 4.2 · exposure with tools
• Maintain archive of images, photos, or previous work products. · Graphic Designers · importance 4.1 · exposure with tools
• Maintain and update human resources documents, such as organizational charts, employee handbooks or directories, or performance evaluation forms. · Human Resources Specialists · importance 4.0 · direct LLM exposure
• Maintain talent files that include information such as performers' specialties, past performances, and availability. · Talent Directors · importance 4.0 · exposure with tools
• Store, pack, and maintain inventory records of props, products, or display items. · Merchandise Displayers and Window Trimmers · importance 3.8 · no direct exposure
• Keep and review paper, computerized, and video records of athlete, team, and opposing team performance. · Coaches and Scouts · importance 3.7 · exposure with tools
• Compress, digitize, duplicate, and store audio and video data. · Audio and Video Technicians · importance 3.7 · exposure with tools
• Maintain portfolios of artistic work to demonstrate styles, interests, and abilities. · Fine Artists, Including Painters, Sculptors, and Illustrators · importance 3.6 · exposure with tools
• Organize and maintain compliance, license, and warranty information related to audio and video facilities. · Audio and Video Technicians · importance 3.0 · exposure with tools
• Document divided remains to ensure parts are not misplaced. · Crematory Operators · no direct exposure
• Manage paper or electronic filing systems by recording information, updating paperwork, or maintaining documents, such as attendance records or correspondence. · Administrative Services Managers · direct LLM exposure
• Organize music libraries or playlists. · Disc Jockeys, Except Radio · direct LLM exposure
• Preserve and maintain digital forensic evidence for analysis. · Digital Forensics Analysts · exposure with tools

Occupations that perform this

• School Psychologists
• Photographers
• Floral Designers
• Fitness and Wellness Coordinators
• Technical Writers
• Graphic Designers
• Human Resources Specialists
• Talent Directors
• Merchandise Displayers and Window Trimmers
• Coaches and Scouts
• Audio and Video Technicians
• Fine Artists, Including Painters, Sculptors, and Illustrators
• Administrative Services Managers
• Digital Forensics Analysts
• Disc Jockeys, Except Radio
• Crematory Operators

Sources for this page

Every figure above traces to a named public dataset and the exact release below — not hand-written opinion. See the full methodology for what each measure does and does not mean.

• O*NET 30.3 U.S. Department of Labor / National Center for O*NET Development
• Anthropic Economic Index v4 (2026-01-15) + v2 (2025-03-27) Anthropic
• “GPTs are GPTs” (Eloundou et al.) arXiv 2303.10130 OpenAI / academic

Data compiled June 2, 2026. Figures are estimates, not advice.

@misc{singulariki-maintain-records-documents-or-other-files,
  title  = {Maintain records, documents, or other files.},
  author = {{Singulariki}},
  year   = {2026},
  note   = {O*NET 30.3; Anthropic Economic Index v4 (2026-01-15) + v2 (2025-03-27); “GPTs are GPTs” (Eloundou et al.) arXiv 2303.10130. Accessed June 7, 2026},
  url    = {https://singulariki.com/detailed-activities/maintain-records-documents-or-other-files}
}