Skills it runs on
The capabilities O*NET rates most important for this occupation — the human ground the work is built on.
See all skills →Document Management Specialists
Occupation · SOC 15-1299.03
Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
Also called: Document Control Manager · ECM Consultant (Enterprise Content Management Consultant) · Electronic Content Manager · Records Manager · Business Records Manager · Certified Document Imaging Architect · Document Management Consultant · Record Systems Analyst · Records and Information Management Consultant (RIM Consultant) · Records and Information Management Specialist (RIM Specialist) · Clinical Documentation Specialist · Commercial Loan Documentation Specialist
Job family: Computer and Mathematical Occupations
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/roles/role-15-1299-03/context.md directly.
AI work map
A fast read on where AI already shows up in this occupation, where it stays a copilot, where humans remain in the loop, and what the labor market is doing. Built from observed Claude.ai conversations mapped to O*NET tasks and from published research — measures of usage and exposure, not advice or predictions that the job is going away.
Market signal
Independent published positions, read together — not a forecast.
- Growing fast employment outlook (+8.2% by 2034)
- 31,300 openings/yr
- High AI exposure
- Median pay $108,970/yr
97th-percentile task overlap — yet about 31,300 openings a year (+8.2% projected, BLS) . What exposure means →
AI & job outlook
What today's research says about this occupation's exposure to AI, how AI is actually being used in it, and where employment is headed. These are positions within published studies — measures of exposure and usage, not predictions that this job will disappear.
Exposure to current AI
Each study uses its own scale, so the raw scores are not comparable across rows — the percentile (this job's rank among all U.S. occupations with data) is the comparable figure, and sizes the bars.
| Measure | Rank vs all occupations | Percentile | Score |
|---|---|---|---|
| LLM task exposure, γ (OpenAI / Eloundou) High | 95th | 1.0 | |
| AI assistant applicability (Microsoft) High | 88th | 0.3 |
OpenAI's exposure study scores tasks three ways: with a language model alone (α 0.2), with simple added tooling (β 0.6), and including AI-powered software (γ 1.0). Higher means more of the job's tasks could be done at least twice as fast — not that they will be automated away.
How AI is actually used in this job
Among measured AI assistant conversations mapped to this occupation (Anthropic Economic Index, 2026-01-15), these task types came up most. These are shares of observed AI conversations — not shares of the job, of worker time, or of what could be automated.
| Search electronic sources, such as databases or repositories, or manual sources for information. | 10.6% | |
| Analyze, interpret, or disseminate system performance data. | 6.6% | |
| Document technical functions and specifications for new or proposed content management systems. | 2.6% | |
| Assist in the assessment, acquisition, or deployment of new electronic document management systems. | 1.5% | |
| Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures. | 1.2% | |
| Administer document and system access rights and revision control to ensure security of system and integrity of master documents. | 0.9% |
Job outlook
Independent U.S. Bureau of Labor Statistics employment projection for 2024–2034 — a labor-market forecast, not an AI-impact forecast.
| Outlook | Growing fast · +8.2% by 2034 |
| Projected annual openings | 31,300 |
| Employment 2024 → 2034 | 472,000 → 510,500 |
“Annual openings” counts new jobs plus replacements for workers who leave the occupation, so it can be large even when growth is modest.
Tasks
All 23 tasks O*NET lists for this occupation, ordered by importance. Each links to its own page with AI-exposure and observed-use detail.
- Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content. Core · importance 4.7
- Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval. Core · importance 4.3
- Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists. Core · importance 4.2
- Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata. Core · importance 4.2
- Develop, document, or maintain standards, best practices, or system usage procedures. Core · importance 4.2
- Assist in the assessment, acquisition, or deployment of new electronic document management systems. Core · importance 4.2
- Administer document and system access rights and revision control to ensure security of system and integrity of master documents. Core · importance 4.1
- Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff. Core · importance 4.0
- Write, review, or execute plans for testing new or established document management systems. Core · importance 4.0
- Monitor regulatory activity to maintain compliance with records and document management laws. Core · importance 3.9
- Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary. Core · importance 3.9
- Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences. Core · importance 3.9
- Conduct needs assessments to identify document management requirements of departments or end users. Core · importance 3.8
- Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures. Core · importance 3.8
- Document technical functions and specifications for new or proposed content management systems. Core · importance 3.7
- Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving. Core · importance 3.6
- Consult with end users regarding problems in accessing electronic content. Core · importance 3.6
- Propose recommendations for improving content management system capabilities. Core · importance 3.6
- Operate data capture technology to import digitized documents into document management system. Core · importance 3.5
- Prepare support documentation and training materials for end users of document management systems. Core · importance 3.4
- Search electronic sources, such as databases or repositories, or manual sources for information. Core · importance 3.4
- Implement scanning or other automated data entry procedures, using imaging devices and document imaging software. Core · importance 3.4
- Analyze, interpret, or disseminate system performance data. Supplemental · importance 2.8
Work activities
- Monitor operational activities to ensure compliance with regulations or standard operating procedures.
- Develop testing routines or procedures.
- Retrieve information from electronic sources.
- Recommend changes to improve computer or information systems.
- Prepare instruction manuals.
- Monitor the security of digital information.
- Develop procedures for data entry or processing.
- Document technical specifications or requirements.
- Develop performance metrics or standards related to information technology.
- Document operational procedures.
- Provide technical support for software maintenance or use.
- Collect data about customer needs.
- Prepare data for analysis.
- Assess the cost effectiveness of products, projects, or services.
- Analyze costs and benefits of proposed designs or projects.
- Develop procedures for data management.
- Analyze data to identify or resolve operational problems.
- Implement security measures for computer or information systems.
- Update knowledge about emerging industry or technology trends.
- Manage documentation to ensure organization or accuracy.
Knowledge, skills & abilities
O*NET importance rating, from 1 (not important) to 5 (extremely important).
Abilities
| Oral Comprehension | 4.0 | |
| Oral Expression | 4.0 | |
| Written Comprehension | 3.9 | |
| Written Expression | 3.8 | |
| Problem Sensitivity | 3.8 | |
| Inductive Reasoning | 3.8 | |
| Information Ordering | 3.8 | |
| Deductive Reasoning | 3.6 | |
| Category Flexibility | 3.5 | |
| Near Vision | 3.5 | |
| Flexibility of Closure | 3.1 | |
| Speech Recognition | 3.1 | |
| Fluency of Ideas | 3.0 | |
| Originality | 3.0 | |
| Selective Attention | 3.0 | |
| Speech Clarity | 3.0 |
Knowledge
| English Language | 3.9 | |
| Administration and Management | 3.9 | |
| Computers and Electronics | 3.8 | |
| Customer and Personal Service | 3.5 | |
| Administrative | 3.5 | |
| Law and Government | 3.5 | |
| Education and Training | 3.4 |
Essential skills
| Reading Comprehension | 3.9 | |
| Active Listening | 3.8 | |
| Writing | 3.8 | |
| Critical Thinking | 3.8 | |
| Monitoring | 3.6 | |
| Active Learning | 3.3 | |
| Speaking | 3.1 | |
| Learning Strategies | 3.0 |
Transferable skills
| Complex Problem Solving | 3.6 | |
| Systems Analysis | 3.6 | |
| Systems Evaluation | 3.3 | |
| Judgment and Decision Making | 3.1 | |
| Time Management | 3.1 | |
| Social Perceptiveness | 3.0 | |
| Coordination | 3.0 | |
| Instructing | 3.0 | |
| Service Orientation | 3.0 |
Skills in demand
Skills employers ask for in job postings for this occupation (Lightcast), with whether each is a common or specialized skill.
Showing the top 40 of 65.
Tools & technology
Showing the top 40 of 106.
Work context
How characteristic each condition is of the job, on O*NET's 1–5 context scale (higher = more present in day-to-day work). Each condition links to how it varies across all occupations.
How to get in
- Job zone
- Zone 4 — Job Zone Four: Considerable Preparation Needed
- Education
- Most of these occupations require a four-year bachelor's degree, but some do not.
- Typical entry-level education
- Bachelor's degree · BLS, the typical path — not a requirement
- Related experience
- A considerable amount of work-related skill, knowledge, or experience is needed for these occupations. For example, an accountant must complete four years of college and work for several years in accounting to be considered qualified.
- Preparation level
- SVP (7.0 to < 8.0) — total schooling plus on-the-job experience.
What to study: Biological and Biomedical Sciences , Computer and Information Sciences and Support Services , Health Professions and Related Programs , Homeland Security, Law Enforcement, Firefighting and Related Protective Services , Multi/Interdisciplinary Studies , Physical Sciences . Fields of study crosswalked to this occupation (NCES CIP–SOC), not a requirement.
Education of current workers
Share of people in this occupation at each level of education.
| Bachelor's Degree | 60.0% | |
| Master's Degree | 15.0% | |
| Associate's Degree (or other 2-year degree) | 10.0% | |
| Post-Baccalaureate Certificate | 10.0% | |
| High School Diploma | 5.0% |
Interests & work styles
The interests and personal qualities O*NET associates with people who do this work.
Career interests (Holland / RIASEC)
| Conventional | 6.7 | |
| Investigative | 3.9 | |
| Enterprising | 2.9 | |
| Social | 2.3 | |
| Artistic | 1.8 |
Interest areas
| Office Work | 5.8 | |
| Information Technology | 5.6 | |
| Management/Administration | 3.1 | |
| Law | 2.9 | |
| Accounting | 2.1 | |
| Human Resources | 1.9 |
Work styles
| Dependability | 4.0 | |
| Attention to Detail | 3.0 | |
| Integrity | 2.4 | |
| Cautiousness | 2.1 | |
| Intellectual Curiosity | 1.9 |
Wages & employment
U.S. · annual wages (BLS OEWS)
| 10th percentile | $52,650 |
| 25th percentile | $76,360 |
| Median (50th) | $108,970 |
| 75th percentile | $147,530 |
| 90th percentile | $176,800 |
| People employed | 439,380 |
Wages and employment are reported by BLS for the broader occupation group this specialty belongs to (SOC 15-1299), not for the specialty alone.
Industries that employ this occupation
Where these workers are employed, by number of jobs (national, BLS OEWS). Pay shown is the occupation's national median, not industry-specific.
| Industry | Workers | National median pay |
|---|---|---|
| Professional, Scientific, and Technical Services · Sector | 130,160 | $106,200 |
| Information · Sector | 43,000 | $126,550 |
| Finance and Insurance · Sector | 28,690 | $126,080 |
| Management of Companies and Enterprises · Sector | 25,660 | $127,600 |
| Administrative and Support and Waste Management and Remediation Services · Sector | 24,880 | $96,000 |
| Manufacturing · Sector | 21,020 | $102,950 |
| Educational Services · Sector | 18,100 | $79,900 |
| Temporary Help Services · National industry | 13,460 | $95,780 |
| Wholesale Trade · Sector | 13,130 | $100,550 |
| Health Care and Social Assistance · Sector | 11,030 | $83,320 |
| Engineering Services · National industry | 9,590 | $108,370 |
| Transportation and Warehousing · Sector | 7,000 | $65,350 |
Where this work is most concentrated
Industries where this occupation is far more common than in the economy as a whole. The location quotient is how many times more concentrated it is here (a value of 5 means five times its economy-wide share).
| Industry | Concentration | Workers |
|---|---|---|
| Research and Development in the Social Sciences and Humanities · National industry | 7.16× | 1,240 |
| Information · Sector | 5.19× | 43,000 |
| Professional, Scientific, and Technical Services · Sector | 4.24× | 130,160 |
| Management of Companies and Enterprises · Sector | 3.21× | 25,660 |
| Direct Health and Medical Insurance Carriers · National industry | 3.02× | 3,860 |
| Engineering Services · National industry | 2.91× | 9,590 |
| Temporary Help Services · National industry | 1.78× | 13,460 |
| Finance and Insurance · Sector | 1.62× | 28,690 |
Related occupations
Part of the Digital Technology and Public Service & Safety career clusters.
- Management Analysts · 13-1111.00 Compare →
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- Medical Records Specialists · 29-2072.00 Compare →
- Database Architects · 15-1243.00 Compare →
- Administrative Services Managers · 11-3012.00 Compare →
- Software Developers · 15-1252.00 Compare →
- Web Administrators · 15-1299.01 Compare →
- Information Security Analysts · 15-1212.00 Compare →
- File Clerks · 43-4071.00 Compare →
- Statistical Assistants · 43-9111.00 Compare →
Side-by-side comparisons place two occupations’ pay, preparation, skills, and AI exposure on the same page — same data, same scale, no forecast.
What you can do with this
Options the data surfaces for Document Management Specialists — not advice or a forecast. Each is a real cross-link you can follow into the evidence.
Skills that travel
Capabilities this work builds that are used across many other occupations.
Adjacent roles
Occupations O*NET rates as related — the nearby moves on the map.
Paths in
How people typically prepare for this work.
- Bachelor's degree · typical entry level
- Job zone 4 — Job Zone Four: Considerable Preparation Needed · preparation tier
- Biological and Biomedical Sciences · field of study
- Computer and Information Sciences and Support Services · field of study
Zoom out
See where this work sits in the bigger picture.
Write a report on thisheadline · factoids · citation
Document Management Specialists show 97th-percentile AI task overlap — and about 31,300 annual U.S. openings
- Document Management Specialists rank in the 97th percentile (High band) for AI task overlap across U.S. occupations — a measure of how much of the work today's AI can attempt, not how much is automated.Eloundou et al. (GPTs are GPTs) + Felten AIOE
- The occupation is projected to see about 31,300 U.S. job openings per year (2024–34), counting growth and replacement — a labor-demand projection made independently of AI.BLS Employment Projections 2024–34
- BLS projects employment to be growing fast (+8.2%) from 2024 to 2034.BLS Employment Projections 2024–34
- Median annual pay is $108,970, across about 439,380 U.S. workers.BLS OEWS (May 2024)
Copy the whole kit
Document Management Specialists show 97th-percentile AI task overlap — and about 31,300 annual U.S. openings • Document Management Specialists rank in the 97th percentile (High band) for AI task overlap across U.S. occupations — a measure of how much of the work today's AI can attempt, not how much is automated. (Eloundou et al. (GPTs are GPTs) + Felten AIOE) • The occupation is projected to see about 31,300 U.S. job openings per year (2024–34), counting growth and replacement — a labor-demand projection made independently of AI. (BLS Employment Projections 2024–34) • BLS projects employment to be growing fast (+8.2%) from 2024 to 2034. (BLS Employment Projections 2024–34) • Median annual pay is $108,970, across about 439,380 U.S. workers. (BLS OEWS (May 2024)) Source: Singulariki — "Document Management Specialists". https://singulariki.com/roles/role-15-1299-03 Note: AI task overlap measures what today's AI can attempt, not automation, job loss, or a forecast.
AssetsShare imageMethodology & sourcesPress & newsroomThe newsroom
Every line is built only from figures this page already shows and cites. AI task overlap means what today's AI can attempt — not automation, job loss, or a forecast.
Sources for this page
Every figure above traces to a named public dataset and the exact release below — not hand-written opinion. See the full methodology for what each measure does and does not mean.
- O*NET 30.3 U.S. Department of Labor / National Center for O*NET Development
- BLS Occupational Employment and Wage Statistics (OEWS) May 2024 U.S. Bureau of Labor Statistics
- BLS Employment Projections 2024–2034 U.S. Bureau of Labor Statistics
- Anthropic Economic Index v4 (2026-01-15) + v2 (2025-03-27) Anthropic
- Microsoft “Working with AI” working-with-ai Microsoft Research
- “GPTs are GPTs” (Eloundou et al.) arXiv 2303.10130 OpenAI / academic
Data compiled June 2, 2026. Figures are estimates, not advice.
Cite this page
Plain
Singulariki. "Document Management Specialists." Singulariki: a source-backed encyclopedia of work. Built from O*NET 30.3; BLS Occupational Employment and Wage Statistics (OEWS) May 2024; BLS Employment Projections 2024–2034; Anthropic Economic Index v4 (2026-01-15) + v2 (2025-03-27); Microsoft “Working with AI” working-with-ai; “GPTs are GPTs” (Eloundou et al.) arXiv 2303.10130. Accessed June 7, 2026. https://singulariki.com/roles/role-15-1299-03
APA
Singulariki. (2026). Document Management Specialists. Singulariki: a source-backed encyclopedia of work. Retrieved June 7, 2026, from https://singulariki.com/roles/role-15-1299-03
BibTeX
@misc{singulariki-role-15-1299-03,
title = {Document Management Specialists},
author = {{Singulariki}},
year = {2026},
note = {O*NET 30.3; BLS Occupational Employment and Wage Statistics (OEWS) May 2024; BLS Employment Projections 2024–2034; Anthropic Economic Index v4 (2026-01-15) + v2 (2025-03-27); Microsoft “Working with AI” working-with-ai; “GPTs are GPTs” (Eloundou et al.) arXiv 2303.10130. Accessed June 7, 2026},
url = {https://singulariki.com/roles/role-15-1299-03}
} Citations name the underlying public dataset releases — they reflect what this page is built from, not just the URL.